Job Description

Job description

Healthcare Program Administrative Specialist

About the Role

Networks Connect is conducting a search on behalf of our client. We’re hiring a proactive, detail-driven Healthcare Program Administrative Specialist to support the Financial Clearance team with a unique blend of administrative excellence, operational support, vendor coordination, and people-focused responsibilities. This is a highly visible role where no two days are the same ideal for someone who thrives in a fast-paced healthcare environment and enjoys being the go-to support person for both front-line staff and leadership.

This role sits at the intersection of healthcare operations, human resources coordination, and program administration making it a great opportunity for someone looking to grow in healthcare business support.

Key Responsibilities

Administrative & Program Support

• Coordinate and implement program operations, events, and internal processes
• Manage calendars, prepare documentation, schedule meetings, and take/distribute meeting notes
• Maintain departmental filing systems, mailing lists, and office logistics
• Assist with policy implementation and process documentation

Vendor & Financial Coordination

• Manage vendor relationships and communications (e.g., staffing partners)
• Coordinate with Accounts Payable to submit and track invoices, ensuring timely payment within contract terms
• Track and reconcile department budget items, audit data, and maintain accurate records for reporting

Staffing & Talent Coordination

• Conduct monthly audits to track filled and vacant positions across multiple teams under departmental leadership
• Write and post job openings to the company website or portals as needed
• Screen candidates submitted via the company’s career site and route qualified applicants for onsite interviews
• Coordinate with HR to ensure new hires are fully cleared and onboarded smoothly

Employee Experience & Engagement

• Order and distribute uniforms for front-line financial clearance employees
• Plan and coordinate celebrations for employee birthdays, work anniversaries, and special team events
• Support leadership in fostering a collaborative, organized, and positive work environment

Facility & Operational Support

• Submit and track maintenance work orders to ensure office and workspaces remain functional
• Provide support for project logistics and operational improvements across the department

What You Bring

Education & Experience

• Required: High school diploma or GED
• Preferred: Coursework or certification in Business Administration, Healthcare Admin, or related field
• 3+ years of experience supporting programs or departments in a healthcare, academic, or business setting

Skills & Strengths

• Strong written and verbal communication skills
• Highly organized with excellent time and task management skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Access)
• Confidence managing multiple stakeholders, vendors, and task priorities
• Experience with HR coordination, job postings, or recruitment workflows is a plus

We Celebrate Inclusion

We are committed to building a welcoming and inclusive workplace for all team members. Diversity in background, experience, and voice helps us grow stronger together.

Ready to make an impact?

Apply now and help drive the operations that support top-tier patient care and team success.

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: In person

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