Job Description

Job Description

Job Description

ANNOUNCEMENT OF EMPLOYMENT OPPORTUNITY

Police Records Clerk

Police Department

Hiring Pay Range: $21.02 to $26.28

Pay Grade: 105

FLSA Status: Non-Exempt

Full Pay Range: $21.02 to $31.54

Deadline to Apply: 07/28/2025

Benefits Summary:

Major Benefits for Full-Time Regular Employees:

• A diverse range of complimentary mental health and wellness services is available, including an Employee Assistance Program, a free subscription to Calm, and health coaching.
• Paid time off up to 20 days in first year of employment
• 10 paid holidays and 1 floating holiday per year
• Free employee only coverage for medical, dental, vision, short-term disability, and life insurance
• Free family coverage for select medical and dental plans
• Pension and long-term disability through Arizona State Retirement System, click here for more details
• Supplemental benefits such as deferred compensation plans and additional life insurance

Position Summary:

Assists with maintaining the records filing system and/or database used to manage, access, and preserve electronic and paper records of criminal justice activities.

Essential Duties:

• Assists general public, Department personnel, and representatives from other agencies in obtaining Police related information both over the phone and in person.
• Answers all calls for the Police Department except 911 calls; directs to appropriate party.
• Provides copies of Police reports to citizens, insurance companies, lawyers, City Prosecutor, County Attorney, victim witness, etc.
• Reviews and enters data from Police reports into computerized records management system.
• Handles warrants, subpoenas, summons, and related paperwork.
• Completes mandated state and federal monthly validations of all Police Department entries into state and federal databases.
• Files and retrieves Police related documents.
• Operates various office equipment.
• Ensures proper disposal of confidential materials and reports that have met state purge criteria.
• Presents an appropriate image for the organization.
• Deals competently with people and problems encountered.
• Assist in the reviewing, redaction and dissemination of body cam footage for public records requests
• Performs other duties as assigned.

Qualifications:

Education and/or Experience:

Obtain required certification; three (3) years of fulltime office support or closely related work involving confidential records; or any equivalent combination of education, experience, and training which provides the knowledge and abilities necessary to perform the essential functions of the position.

Licensing, Certification, and Other Requirements:

Possess a valid Arizona driver's license. Pass a pre-employment drug test, polygraph examination, and fingerprint and background investigation prior to being placed in the position. Type at least 40 words per minute (wpm). Obtain Arizona Criminal Justice Information System (ACJIS) certification of the Arizona Crime Information Center/National Crime Information Center (ACIC/NCIC) certification within six (6) months of hire. Reside within 45 regular driving minutes from work. Pass a test every two (2) years and maintain terminal operator certification status.

Employee Core Beliefs

City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external. Our core beliefs are: Act with Integrity, Work as a Team, Have Personal Commitment and Loyalty, Solve Problems, Take Pride In Excellent Results, High Level of Productivity and Being Nice.

Knowledge, Skill and Abilities:

• Knowledge of departmental rules, regulations, and applicable federal, state, and local laws and ordinances related to police records.
• Knowledge of principles, practices, and requirements associated with the collection, storage, and destruction of criminal records.
• Knowledge of job-related software such as the ACIC/NCIC system.
• Ability to keep up with technological changes.
• Skill in accessing and entering data to update local, state, and federal computer databases.
• Skill in applying judgment in the release of confidential information.
• Skill in typing 40 wpm.
• Skill in communicating, both verbally and in writing as well as individually and in group situations.
• Ability to follow complex oral and written instructions, policies, and procedures.
• Ability to establish and maintain effective working relationships with other law enforcement agencies, criminal justice staff, and the public.
• Ability to deal competently with people and problems encountered.
• Ability to pass a test every two (2) years and maintain terminal operator certification status.

Physical Demands And Working Conditions:

• Work is performed in a standard City office environment.
• Safely operates a City vehicle and variety of standard office equipment including a computer terminal, telephone, 10-key calculator, copier, and fax machine requiring continuous and repetitive arm, hand, and eye movement.
• Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.

Successful candidate will receive a post-offer, pre-employment background screening to include:

• Drug screening
• Motor vehicle records check
• Criminal background screening

City of Prescott Contact Information

201 N. Montezuma Street, Suite 207

Prescott, AZ 86301

Email: hr@prescott-az.gov

Website:

Phone: 928-777-1410 / Fax: 928-777-1213

When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the selection process. In accordance with A.R.S. 23 - 493, this position has been identified as "Safety Sensitive". The City of Prescott is an Equal Employment Opportunity employer.

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