Job Description
Position will remain open until filled. JOB TITLE: SCHOOL SECRETARY JOB PURPOSE: To provide general clerical and secretarial support for the efficient and effective operation of the school building.
PREFERRED QUALIFICATIONS: - High School diploma
- Post secondary training/education in related area and/or one year secretarial experience
- Demonstrated skills in interpersonal relations, word-processing, and other computer capabilities; excellent typing and other secretarial skills
- Such additions and alternatives to above qualifications as may be appropriate and acceptable
REPORTS TO: Building Administrators
ACCOUNTABILITY :
Responsible for quality and quantity of own work as assigned by building administrator.
PERFORMANCE RESPONSIBILITIES: - Welcome visitors, volunteers, and parents.
- Answer phones, screen calls, take messages, forward calls as appropriate. Record and relay student information as necessary. Assure messages are relayed to appropriate parties in a timely fashion.
- Record and monitor staff attendance information for payroll summary report; prepare payroll summary report every other week. Maintain any teacher attendance records as required by building practice and/or procedure.
- Oversee substitutes and their assignments; assist staff in securing subs when necessary; coordinate provision of teacher coverage when needed.
- Provide registration information to all new families for registration of students; verify residency and health records, secure academic records from previous schools. Update student data base and communicate enrollment information to appropriate parties.
- Coordinate collection of special event or field trip funds and payment for buses, admission fees, etc. Maintain records of all funds and deposit in school bank account.
- Maintain school checkbook and account; balance bank statement monthly.
- Coordinate and maintain all student records and registration in after school activities and clubs.
- Prepare correspondence, evaluations, memos, staff correspondence, and informational materials; perform filing tasks of various kinds for administrator/supervisor.
- Maintain appointment schedule for administrator(s) as directed. Assist in coordination of meetings as directed.
- Process and distribute mail.
- Assist teachers in preparation of instructional materials as requested.
- Assist in ordering, inventory, and distribution of supplies and materials.
- Maintain student, staff, and other building records as required.
- Assist in budget preparation and bookkeeping as required; assist in the completion of any state or building reports as requested.
- Maintain high level of ethical behavior and confidentiality of information about students.
- Proactively work to utilize work day effectively; manage time to meet workload demands and building schedules.
- Maintain positive and professional relationships with co-workers.
- Demonstrate flexibility and ability to respond to changing priorities.
- Demonstrate ability to work independently with minimal supervision.
- Perform other related duties as required or requested.
PHYSICAL REQUIREMENTS :
Normal office physical demands; ability to work in busy front office environment; ability to work at desk for long periods of time often in a sedentary position; ability to file required documents in a timely and organized fashion.
TERMS OF EMPLOYMENT : 12 month position
EVALUATION: Performance of this job will be evaluated in accordance with the collective bargaining agreement between the Wilton Board of Education and WAESCA
Wilton Public Schools is committed to a policy of equal opportunity for all qualified persons.
Wilton Public Schools does not discriminate in any employment practice, education program, or educational activity on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability (including, but not limited to, intellectual disability, past or present history of mental disorder, physical disability or learning disability), genetic information & testing, Family & Medical Leave status, protected veteran status, or any other basis prohibited by Connecticut state and/or federal nondiscrimination laws.
Wilton Public Schools prohibits retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination. Wilton School District
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